Technologically and linguistically adventurous EFL teacher, trainer, writer and manager

Rhythm of a CELTA

This post is aimed at new CELTA trainers, especially those about to start their training (thanks to Amy for inspiring it!) If that’s not you, the jargon probably won’t make sense and the post isn’t really relevant 🙂

One of the most challenging things I found as a new CELTA tutor was knowing how to manage my time on the courses, so I thought it might be useful to share the main things you have to think about each week. The questions below are based on my diary of to-do lists for the past year, something I’ve found incredibly useful to keep me sane! Of course, the rhythm may differ from centre to centre, but it could serve as a starting point. (This is also a reminder to me in case I have a gap between courses!)

Before the course

  • Do you have the trainee profiles?
  • Are you familiar with the templates for giving lesson feedback? Will you type or handwrite your feedback? (Tip if you’ll type them: create a template so you can’t accidentally save over anybody’s feedback!)
  • Do you know the timetable for the first week, particularly which input sessions you’ll be doing?
  • How long do you have to prepare feedback? When do trainees need to hand in their self-evaluations after lessons?
  • Have you familiarised yourself with the assignments, particularly any which will be set in week one?
  • What materials will you be using? Do you need to prepare TP points? In how much depth?
  • Do the trainees need specific observation tasks for TP? Or will they be encouraged to write whatever notes they choose? Or a combination of the two?
  • Will you be with the same group of students throughout the four weeks (e.g. always elementary) or will you change throughout the course (e.g. weeks 1/4 with one group, 2/3 with the other)?
  • When do the trainees change tutors?
  • How much of the course is paper-based? Does the centre use methods to share information/files, like Dropbox or Google Drive? Is this only between tutors, or do the trainees have access to it too?

If you’re freelancing, there are a few additional questions:

  • Do you know how to get to the school? How long will it take?
  • Is there a chance to go into the school before the course starts? This is a good opportunity to ask about things like photocopier codes, wifi, and printer access, as well as which rooms be used during the course and what resources are available for trainees.
  • Will your transport be paid for (both international and local)?
  • What is the accommodation like?
  • Where is the nearest supermarket? When will you have time to cook? (!)
  • Do you need travel/health insurance?
  • What about visas? Who’s responsible for them? How long do they take to get?

Week one

  • Are there any assignments to be set this week? Who will do it?
  • Stage 1 tutorials: When do you need to write them by? Do you need to meet any of the trainees?
  • Which input sessions do you need to prepare for week one?
  • Which ones do you need to start thinking about for week two, especially if you’ve never done them before?
  • When do the trainees start handing in plans and language analyses (straight away, or do they wait for specific input sessions first)? What is the deadline for them each day? What time do you have to mark them by? Do you need to give any feedback on them to the trainees before they teach?
  • Are you changing levels/trainee groups? How does the handover work? (e.g. When is assisted lesson planning? How will you arrange this with your co-tutor(s)?)
  • Do you need to write TP points for week two? Does the level of depth change?

Week two

  • Are there any assignments to be set this week? Who will do it?
  • Are any assignments due this week? When do you need to mark them by? What time do you have available to mark them in? When are resubmissions due in?
  • Stage 2 tutorials: When do you need to write them by? What time do you have available to do this? Is there a specific format at your centre? When will you meet the trainees?
  • Does anybody need a warning letter? What’s the procedure at your centre for this?
  • Which input sessions do you need to prepare for week two?
  • Which ones do you need to start thinking about for week three?
  • Are you changing levels/trainee groups? How does the handover work?
  • Do you need to write TP points for week three? Does the level of depth change?

Week three

  • Are there any assignments to be set this week? Who will do it?
  • Are any assignments due this week? When do you need to mark them by? What time do you have available to mark them in? When are resubmissions due in?
  • Does anybody need a stage 3 tutorial?
  • Does anybody need a warning letter? What’s the procedure at your centre for this?
  • Which input sessions do you need to prepare for week three?
  • Which ones do you need to start thinking about for week four?
  • Are you changing levels/trainee groups?
  • Do you need to write TP points for week four? Does the level of depth change?
  • When is the assessor coming? Factor in time to meet them (you’re unlikely to have time for much else that day, e.g. writing assignments)
  • When do you need to complete the information about trainees for the assessor? What format does it need to be in? What time do you have available to do this in?

Week four

  • Are there any assignments to be set this week? Who will do it?
  • Are any assignments due this week? When do you need to mark them by? What time do you have available to mark them in? When are resubmissions due in?
  • Which input sessions do you need to prepare for week four?
  • Is the assessor coming this week? (see above!)
  • When do you need to write final reports by? What time do you have available to do this? What format does it need to be in? Who needs the reports (e.g. main tutor, receptionists etc)? (If you’re a freelancer, do you need to sign them? When?)
  • Is there anybody who needs the final page of their CELTA 5 completed (e.g. because they’ve had a warning letter earlier on the course)?
  • When and where is the post-CELTA party? Are you invited? Do you want to go? 😉
The places you can go with a CELTA (a woman and a man looking at a world map)

The places you can go with a CELTA (my photo)

Is there anything I’ve forgotten?

Postscript

I know people look on my blog for some tips about training as a CELTA tutor, and it’s something I’m planning to write about, but haven’t got round to yet. One day… In the meantime, you might also be interested in my diary of a course I did in February 2015: week one, week two, week three, week four.

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Comments on: "Rhythm of a CELTA" (8)

  1. Wow, what good timing! I’m about to set off on my teacher training journey (I’m a TiT from next Monday) and I’m sure this will prove invaluable. I might even use your questions for each week as a screensaver on my laptop just so I don’t forget any.
    If I uncover anything else that could be added to your list, I will come back and comment again. But for now, thanks.

    Like

  2. Hi Sandy, thanks for your post.
    I’ve been thinking about doing CELTA course. Due to some family circumstances I can only apply for CELTA online. I’m sorry if this questions has been already asked by someone and you’ve already answered it. Do you find it effective to do online course? Thank you.

    Like

    • Hi Anna,
      CELTA courses are standardised around the world, so it shouldn’t matter whether it’s online or face-to-face. The standard is the same. An online course can give you more flexibility, but you still need to do the teaching practice face-to-face. If you don’t have that face-to-face element, it’s not a proper CELTA course and has been mis-marketed, so check carefully.
      Good luck!
      Sandy

      Liked by 1 person

  3. This makes me realise just how fantastic my tutors were 🙂

    Like

  4. I have a question as a student. Do we need to take Celta 1-4 before we can take Celta 5 or can we just start there?

    Like

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